PASS - Textbook Workcenter (Staff)


Instructions for admins related to running Textbook Center reports.


This version of the Textbook Workcenter is to give departments View and Print capabilities to requested reports and processes.

After logging into PASS:

  1. Open the Homepage drop down in the upper left. Uploaded Image (Thumbnail)
  2. Select Textbook Center
  3. Click the Textbook Center Workcenter TileUploaded Image (Thumbnail)
    1. You will now see the left side of the screen contains "Folders" of Textbook Center and PASS selections.
    2. Folder Titles are bolded and have dropdown arrows to expand and collapse pages.
    3. Each person using the Textbook Workcenter may have a unique combination of folders and pages, based upon your current security access

Report Folder - Inventory and Titles Assigned to Classe

Inventory - consists of two parts:

TXH008 - lists titles assigned to active Catalog Numbers.

TXH009 - lists titles assigned to inactive Catalog Numbers

  1. Click on Inventory (TXH008, TXH009)
  2. Find an Existing Value screen appears.  Search for or enter your Run Control Value.
    1. If you don't have a run control value
      1. Select Add a New Value button.Uploaded Image (Thumbnail)
      2. Create an easily remembered name, and select ADD.
      3. You will not have to create another run control once created.  This can be reused.
  3. The Textbook Inventory screen appears.
    1. Complete Campus field.
      1. Leaving campus blank is best because you will get Title IDs from all campuses.
      2. Or use Magnifying Glass to get a list of campuses to choose from.
    2. Complete Subject Area using the Magnifying Glass.
    3. Check the box Include ISBN/Publisher and Price information.Uploaded Image (Thumbnail)
  4. SAVE.
  5. Select RUN to get the Process Scheduler Request window.
    1. Check both Inventory Active and Inactive.
    2. Type should remain Web for both.
    3. Format can be either PDF or CSV.
      1. CSV generates both XLS and CSV formats. (TIP: XLS is easier to read).Uploaded Image (Thumbnail)
  6. Select OK.  This will return you to the Run Control Screen.
  7. Select Process Monitor at the top of the screen.Uploaded Image (Thumbnail)
  8. Jump to Process Monitor Instructions.

Titles Assigned to Classes (TitlesAssigned2Classes)

  1. Click on TitlesAssigned2Classes (TXH015)
  2. Enter the same Run Control created above for Inventory.
  3. The Titles Assigned screen appears.
    1. Complete the Campus field.
      1. Leaving this blank is best, because you will get Title IDs from all campuses, or
      2. Use Magnifying Glass to get a list of campuses to choose from.
    2. Enter the term.
      1. Use Magnifying Glass as needed.
    3. Leave File Name as is.Uploaded Image (Thumbnail)
  4. SAVE.
  5. Select RUN.
    1. Leave all fields/drop downs as is.Uploaded Image (Thumbnail)
  6. Select OK.
  7. Select Process Monitor at the top of the screen.Uploaded Image (Thumbnail)
  8. Go to Process Monitor instructions (see below).

Process Monitor

Process Monitor displays reports and/or processes either previously completed, currently running or queued to run.

  • Run Status - may be Queued, Pending, Initiated, Processing, or Success (or No Success)
  • Distribution Status - may be N/A, Posting or Posted (or Error).
  • Anything in blue lettering can be opened.
  1. To view or print results Run Status must display Success and Distribution Status must display posted.
  2. Click Details.  Process Window Appears.
  3. Click View Log/Trace.  View Log Trace window appears.Uploaded Image (Thumbnail)
  4. .xls and .csv formats are ready for viewing.
    1. Double click a format result to download to your Shared1 Download folder.
    2. At the top of the screen is a shortcut to downloads.
    3. You may edit and search these formats as your needs demand.
    4. To retain your results, save and rename the download to a desired folder.
      1. Be careful to save in the correct format (.xls, .pdf, .csv)
    5. .pdf formatted reports are immediately viewable when selected.
      1. Searching, Printing and Downloading may be selected when viewing.

Need help?

If you have questions, please contact the ITS Help Desk at 608.342.1400 or  You may also visit the Help Desk on the first floor of the Karrmann Library.





Article ID: 12235
Fri 4/12/24 4:54 PM
Thu 5/9/24 3:46 PM