Policy: Special Event Parking

The purpose of this policy is to define Special Event Parking and create a consistent and fair process to reserving parking on the UW-Platteville campus.

UNIVERSITY POLICY 
Date Revised: New
Date Effective: 07/12/2024
Responsible University Official(s): Vice Chancellor of Administrations & Finance
Policy Owner: Chief of University Police
Policy Contact: Chief of University Police

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The purpose of this policy is to define Special Event Parking and create a consistent and fair process to reserving parking on the UW-Platteville campus.

1. Parking Attendant- An individual that monitors the parking lot to ensure that the lot remains barricaded before the event and is responsible for the vehicles parking in that lot.

2. Special Event- Defined as any or all of the following:
   1. Any event that occurs Monday through Friday 8AM-4PM where the requestor requires 26 or more stalls
   2. Anytime where the requestor is charging parking fees for their event
   3. Anytime specific parking lots are to be reserved
   4. Special events may include, but are not limited to, conferences, concerts, breakfasts, luncheons, seminars, and athletic events.

3. Traffic Control- Controlling the flow of traffic in and out of parking lots and surrounding streets to provide safety to pedestrian and vehicle traffic.

4. Barricades- an improvised barrier erected across a street or other thoroughfare to prevent or delay the movement of opposing forces.

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POLICY STATEMENT

To ensure limited interruption to daily campus parking activities, the University Police Chief or his/her designee shall be informed of all on-campus events requiring special parking arrangements, including special events where the organizer is charging for parking for the event.  It shall be the responsibility of any individuals or groups organizing an on-campus event to contact event services if the event will require utilization of UW-Platteville parking lots.

1. Special Event Parking Procedure
   1. Parking for Special Events must be pre-arranged and authorized by University Police Department and Event Services. Having advance notice of your special needs will allow us to provide your guests with parking considerations. Please note that specific parking areas requested may not be available. Depending on your parking needs, staffing and service costs may be assessed.
   2. When planning a Special Event, contact Event Services to request parking reservations.  Below is a table that provides information as to the size of the event and options available. 
      1. Request submission deadlines- Please see table below:

# of Stalls	Notification Needed	Permit Type	Reserve Entire Lot(s)	Barricades Required
1 – 9	None	Daily Permit	No	N/A
10 – 25	None	Daily Permit	No	N/A
26 – 75	10 business days	See Below	Upon Request	Yes
76 – 99	15 calendar days	See Below	Upon Request	Yes
100+	30 calendar days	See Below	Upon Request	Yes

3. For any event where 26 or more stalls are requested and the requestor wishes to reserve an entire lot(s) for the event:
   1. Please review the Parking Lot Capacity list in Appendix A for a list of parking lots by number and the total parking spaces available.  Please refer to Appendix B for a map of where those parking lots are located.
   2. The requestor can reserve the entire parking lot and provide his/her own parking attendants to monitor the parking lot.  (University Police nor Event Services will be responsible for compliance once the barricades have been erected.)
      1. If an entire parking lot(s) is requested, the lot(s) will need to be barricaded prior to the event.  Those barricades and delivered by Facilities and erected by the University Police Department.  There is a per parking lot barricade delivery fee assessed at the time of reservation. 
   3. State law requires all handicap spaces to be available to those that may require them, whether attending an event or not.  Therefore, handicap stalls cannot be reserved.  Additionally, vehicles with valid handicap plates or placard shall not be denied access to a handicap stall in any reserved lot.
4. For any event that occurs Monday through Friday between the hours of 7A-5P, the requestor may choose to purchase daily permits from the University Police Department.  The permit is valid in any commuter/staff parking lots until 2AM and is on a first-come, first-serve basis.  
   1. The requestor will need the following information for each guest parking on campus:
      1. Name of Attendee
      2. Make, model, and year of the vehicle
      3. License Plate number and State of issuance
   2. Or the requestor may also choose to have the University Police Department send a registration link directly to participants via email.  If the requestor chooses to have a link sent to their guests, they must provide the University Police Department with the name and email of each guest. 
5. Fees and Chargebacks:
   1. For Special Events Charging for Parking: Per WI stat. 36.11(8)(b), the organizer will deposit 15% of the total revenue collected for parking or at the daily permit rate per vehicle, whichever is greater, into the University’s Parking account 128-642001-8.
   2. For Special Events that choose Not to Charge for Parking: a per stall/lot fee may be assessed at the discretion of the Chancellor.
   3. If requesting an entire parking lot(s), a barricade delivery fee will be assessed at $80 per lot, whether the organizer is charging for parking or not.
6. Cancellation
   1. It is sometimes necessary to cancel an event. Any event for which the University Police has arranged for barricade delivery and the barricades have been delivered, usually the night before, (unless the event is on a Monday, in which case the barricades are delivered on Friday) the requestor will be responsible for the costs associated with the delivery.  A cancellation due to severe inclement weather, or any other event that would close the University, will not be charged the cancellation fee. 

Position/Office: University Police, Event Services & Facilities

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CONTACTS

Primary Contact	Name	Phone	Fax/Email
Police Chief	Joe Hallman	608-342-1584	hallmanjo@uwplatt.edu
University Engineer	VACANT	608-342-1155
Event Services	Haley Morrissey	608-342-6120	morrisseyh@uwplatt.edu