How to Choose a Form by Project Need

Choosing the right form platform can be difficult when there are so many options. In this article you will learn which platforms are used for which type of project and if ITS is able to assist you.

Choose the right platform for the right project.

UW-Platteville Form Platforms

• Qualtrics - Versitile and should meet 80% of the need

  • Preferred Usage

    • Survey / Polls / Evaluations
    • Quizes
    • Research
    • Event registration

    NOTES: - Available to everyone on campus

  PROS: Advanced Survey Logic and Branching, Diverse Question Types, Powerful Reporting, Integration Capabilities, Workflow Capabilities, Accessible, ITS Support

  CONS: Limited Survey Responses (5,000 per survey)

• Quickbase

  • Preferred Usage

    • Business process that requires a workflow
    • Research
    • Archival of data
    • Multiple department approvals

    PROS: Advanced Survey Logic and Branching, Diverse Question Types, Powerful Reporting, Integration Capabilities, Workflow Capabilities, Accessible, ITS Support

  CONS: Interface is not as intuitive

• Microsoft Forms

  • Preferred Usage

    • RSVP
    • Quizes
    • Survey/Polls
    • Event Registration

    NOTES: - Forms are tied to 1 user or a Microsoft Teams Group making permissions more difficult.

  PROS: Easy to Use and Create, Real-time Results, Accessible Questions, Integrated with Microsoft 365

  CONS: Tied to User account making Permissions Difficult, No ITS Support, Limited Question Types

Other Software Not Available to Everyone

• BP Logix

  • Preferred Usage

    • Business process that requires a workflow
    • Archival of data
    • Multiple department approvals

    NOTES: - Must be built by ITS

  PROS: Custom Workflows, Signed Approvals, Accessible, ITS Support

  CONS: Accessiblity of questions requires manual intervention

• Dynamic Forms

  • Owned and used primarily by Registrars Office and Financial Aid Office

• Maxient Forms

  • Owned and used primarily by Dean of Students Office.