PASS CX - Viewing the "What-If" Academic Advisement Report (What-If AAR) via View Advisees - HTML Version (Staff)


Instructions for viewing or generated a What-If Academic Advisement Report for an Advisee in HCX - HTML version


1. Log into PASS CX.

2. In your PASS Homepage, click on the Campus Experience Dashboard Tile on the Homepage.

Uploaded Image (Thumbnail)

3. In PASS CX, select View Advisees.

View Advisees

4. To the right of the advisee, click Act As User.

Act As User

5. Read and agree to FERPA terms, if applicable, and click Continue.

6. From the PASS CX Dashboard, select Academics to expand it.

Academics Menu - click to expand

7. In the Academics menu, select What-If.

What If Menu

8. Read the What-If Information at the top of the page. 

IMPORTANT: If Degree Program Changes are processed on the advisee's current AAR, they may not be reflected on the What-If. 

9.  Click Create Report. 

Create Report Button

10. Read the What-If Information at the top of the page. 

11. The advisee's current program information will be pulled into the page as a starting point.  Follow the steps below to run different scenarios:

Catalog Year Change Scenario

a.  Current students may try moving up Fall catalog years from their admit term, but may not choose a catalog prior to their admit term.

b.  Update all terms, including the term in the Career Scenario area and the terms in the Program Scenario area.  Students may not be in more than one catalog at the same time.

Catalog Change Scenario

Program Change Scenario

a. Working left to right, update the Program, if applicable, the Plan (Major and/or Minor), and choose a Sub-Plan (Emphasis), if applicable.

Program Scenario

b. To remove a program row, click on the trash can to the right.  At least one program row is required.

Program Row Deletion

Program Addition Scenario

a.  Click Add Scenario.  Working left to right, add the Program (College), the Plan (Major and/or Minor), and choose a Sub-Plan (Emphasis, Majors only), if applicable. 

b. Up to three rows may be added.  You may remove a row by clicking the trash can to the right.  At least one program row is required.

Add Scenario

Course Scenario

a. Choose a Subject and a Catalog number to run a course scenario.

Course Scenario

b. Click Add Course.  If there's more than one offering, for example, offered at more than one campus, choose the appropriate campus and click Add To What-If.

Select Offering

c. The term will default to the next future term.  You may choose another future term. 

d. Choose the grade you anticipate to earn.

e.  You may remove the course scenario by clicking on the trash can to the right.

f.  You may add additional courses.

Delete Course Scenario


a. You may also choose to update a combination of the above. 

12.  After the scenario(s) are set up, click Submit Report.

Submit Report

13. This view is the HTML Version of the What-If AAR. 

14. Similar to the regular AAR, requirements are grouped together.  They are called Academic Requirement Groups.  Academic Requirement Groups will be marked with NOT SATISFIED or SATISFIED.  

CAUTIONSATISFIED includes courses that you entered as a Course Scenario and also courses in progress, so if you never enroll in the What-If course, or if drop or fail an in progress course, a Requirement Group may no longer be fulfilled.

a. To see how all of the satisfied Requirement Groups were projected to be fulfilled with a course scenario the student entered, click on View PDF.  Although a requirement group will be fulfilled by a What-If course, it doesn't indicate the course is a What-If course as clearly as the PDF, which will display what if courses with the course type "WH".

PDF Course Scenario

b. In this example, the Group is not satisfied, because Requirements within the Group are not satisfied.  Each Requirement Group may contain one or more Requirement.  In this case, the Requirement Group, has three Requirements, one of which is satisfied, and two are not.

Groups Detail

c. If there is an arrow by a Group or Requirement, you may continue to drill down for additional details.  

Line Detail

View Courses

CAUTION: This is an example of an In progress course fulfilling a requirement.  If you drop this course, the requirement will again become NOT SATISFIED.  What If courses can also satisfy requirements.  There is no way to tell on the html version that the course is a What If course.  It is recommended to instead run the PDF version of the What If AAR to look for What If courses.  See the links below to see how to run the PDF What-if.

Use the bread crumbs at the top of the page to return to previous screens.  Click or select the "..." to see additional details.

View Sections

15. Scroll down the report and see the Requirement Groups that are not yet satisfied.  The report will provide details on how to fulfill the Requirements and/or Requirement Group.  Requirements are made of Requirement lines.  The symbol at the requirement line for not satisfied, is slightly different.

View Courses at the line level

16. Click View Courses to see what courses are either fulfilling the requirement or may fulfill it.  If there are available section of a course a View Sections button will appear.  Click on it to see the available sections.

View Courses

17.  The goal is to have all of the University Requirements, General Education, Major/Minor/Emphasis groups marked as SATISFIED by courses that have been completed.  Be sure to not be including courses that are either planned, course scenarios, or courses that are still in progress.

If you have any questions about your What-If AAR, contact the Registrar's Office at or 608-342-1321.



Article ID: 6532
Fri 7/21/23 4:03 PM
Thu 1/11/24 9:36 AM

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