PASS - Generating the "What-If" Academic Advisement Report (What-If AAR) - HTML Version

Summary

Instructions for generating a What-If Academic Advisement Report via Classic PASS.

Body

Log into PASS.
From your homepage, click on the NavBar.
Then click Menu.
Go to Academic Advisement -> Student Advisement -> Request Advisement Report.
Select the Add a New Value tab – enter an ID, and select the report type SSWI. Click Add.
The Report Date should be the current date. The As of Date should remain 01/01/3000.
Check the box Use Career Simulation (1), then click View/Change the Career Simulation (2)
Click Copy Current Program to bring in the student's current program and plan information. If the student has more than one active program and/or plan, that will be displayed as an additional row.

NOTE: For Pre-Matriculated students, who are still with Admissions, and do not yet have a Program/Plan on the Student Records side, Copy Current Program will not work. The What-If can still be generated, but the values must be added manually.

Changes may be made to the Student Program/Plan (see Scenario Examples below), allowing an AAR scenario to be generated, using the What-If Course already added.
After you've added all the program information changes, click OK.

The Student Program/Plan screenshot above shows the student has two plans, so it says 1 of 2 on the plan level. To see the second major, click the arrow directly to the right to move to page 2.

Note: All Requirement Terms should be the same across the Program, Plan, and Sub-plans.

Scenario Examples

Catalog Year Change
1. Current students may try moving up Fall catalog years from their admit term, but may not choose a Fall catalog prior to their admit term. (Spring admits follow the most recent previous fall catalog requirements.)
2. Update all terms, including the term in the Career Requirement Term, [Program] Requirement Term, [Plan] Requirement Term, and [Sub-plan] Requirement Term, if applicable. Students may not be in more than one catalog at the same time.
3. If you make a mistake, just Copy Current Program again to start over.
4. Click OK at the bottom of the page when you are done.
Program Change

Plans (Majors) belong to a particular college/campus, in a parent-child relationship. To add or change a major, the student must have that program. Minors can be added to any program.
1. Working top-down, update the Program, then the Plan, and choose a Sub-plan (Emphasis), if applicable.
2. If you make a mistake, just Copy Current Program again to start over.
3. Click OK at the bottom of the page when you are done.
Program Addition/Removal
1. Working top-down, add the Program (College), the Plan (Major and/or Minor), and choose a Sub-plan (Emphasis, Majors only), if applicable. To add a plan outside of the current program, add a row by clicking the plus sign* at the program level, then work top-down again to add the plan and sub-plan.
  *The plus sign corresponds with the level, for instance, an additional program (college) would be the top plus sign, another plan (major or minor) would be the middle plus sign, and an additional sub-plan (emphasis) would be the bottom plus sign.
2. Working bottom-up, you may remove a row by clicking the minus sign** to the right. At least one program row is required.
  **Similar to the plus sign, the minus sign corresponds with the level, however, because of the parent-child relationship, if you delete a program (college) with top minus sign, that will also delete the plans and the sub-plans below.
3. If you make a mistake, just Copy Current Program again to start over.
4. Click OK at the bottom of the page when you are done.
You may Add a What-If course. This is when you’d also like to see what would happen if a student took a particular course. (Optional)
1. After clicking Add a What-If Course, a window will appear.
2. In the Course Search window, enter the Career, Term, and Subject for the course.
3. Click Execute Search
4. Search the list provided for the course and click on the box to the left to select it. (To cancel, click Return at the bottom of the window.)
5. Enter the expected grade. If the course is a variable unit course, enter the credits.
6. If another course needs to be added, click Add a What-If Course again and repeat the steps above.
7. To delete a course, click the minus sign to the right.
8. Save.
IMPORTANT: If the only scenario being generated is adding a What-If course, and no changes are being done to the program, the program information still needs to be copied or the What-If will not generate. Click View/Change the Career Simulation, Copy the Current Program and click Ok. (For Pre-Matriculated students, the program information will have to be manually added to generate a What-If for a course scenario.)
Click Process Request.
This view is the Classic HTML Version of the student's What-If AAR.
Similar to the regular AAR, requirements are grouped together. They are called Academic Requirement Groups. Academic Requirement Groups will be marked with NOT SATISFIED or SATISFIED.
CAUTION: SATISFIED includes courses that were entered as a Course Scenario and also courses in progress, so if the student never enrolled in the What-If course, or dropped or failed an in progress course, a Requirement Group may no longer be fulfilled.

OR
1. To see how all the satisfied Requirement Groups were projected to be fulfilled with a course scenario the student entered, click on View PDF. Although a requirement group will be fulfilled by a What-If course, it doesn't clearly indicate the course as a What-If course. The PDF will display What-If courses with the course type "WH".
2. In this example, the Group is not satisfied, because Requirements within the Group are not satisfied. Each Requirement Group may contain one or more Requirements. In this case, the Requirement Group has three Requirements, one of which is satisfied, and two are not.
3. If there is an arrow by a Group or Requirement, you may continue to drill down for additional details.
  
  CAUTION: This is an example of an In-Progress course fulfilling a requirement. If this course is dropped, the requirement will again become NOT SATISFIED. What-If courses can also satisfy requirements. There is no way to tell on the HTML version that the course is a What-If course. It is recommended to run the PDF version of the What-If AAR to look for What-If courses. See the links on the right to see how to run the PDF What-If.
  
  Use the breadcrumbs at the top of the page to return to previous screens. Click or select the "..." to see additional details.
Scroll down the report and see the Requirement Groups that are not yet satisfied. The report will provide details on how to fulfill the Requirements and/or Requirement Group. Requirements are made of Requirement lines. The symbol at the requirement line for not satisfied is slightly different.
Click View Courses to see what courses are either fulfilling the requirement or may fulfill it. If there are available sections of a course, a View Sections button will appear. Click on it to see the available sections.
The goal is to have all University Requirements, General Education, Major/Minor/Emphasis groups marked as SATISFIED.