Overview of Committees and Groups

The committees and groups management system was developed to assist governance groups on campus in management of meetings, agendas, minutes and members. This data is all located in the UW-Platteville Dashboard so that the information is all in one place and can be dispersed to multiple locations ( Portal, WWW, SharePoint, etc.. )

Logging In

The Committees/Groups management is located in the UW-Platteville Dashboard: https://dashboard.uwplatt.edu/admin/c-groups

Once logged in, you will see the navigation link "Committees/Groups" on the left hand side under “University”

General Settings

*Note – You will only see the group(s) in which you belong.*

If the group has a SharePoint site, the "Site" link will display. When clicked, you will be sent to the SharePoint site in a new browser tab.

The other action link is "Edit". This link will display to allow you to manage the committee/group. After you click "Edit", you will see the Group name, Abbreviation, Site URL, Type, Visibility, and Description. In general, this information has been pre-populated. If these fields are greyed-out, you do not have permission to edit them.

Permissions

Permissions are based on if the group belongs to University Governance or not.

The following are specific permissions for University Governed Groups:

The following are specific permissions for University Non-Governed groups:

Meetings

Meetings are created in this section by a group admin role. See Permissions Chart. The meetings are automatically aggregated for each group and displayed publicly for transparency. The meetings are also automatically listed on the groups SharePoint page(s).

For full instructions, See Meeting Management

*Note: Meetings that appear in these locations MUST be created in the Dashboard.*

Members

Members are imported each semester by the Appointments and Elections Committee (AEC) or Academic Staff Committee for Elections and Appointments (ASCEA). If you are not listed as a Shared Governance Group, the Chair, Vice-Chair or Admin Assistant can update.

For full instructions or information on bulk importing via CSV, See Membership Management

Seats

The seats are predefined positions within the group. If a seat is absent, the spot will display as "Vacant".

Seat Information includes:

• Name of seat
• Type of seat, Academic Staff, Faculty, Anyone
• Area
• Workgroup
• Voting Ability
• Count of seats
• Term Length
• Consecutive Term Length
• Order (Sorting)
• Notes
• Actions

Seats are created by the Appointments and Elections Committee (AEC) or Academic Staff Committee for Elections and Appointments (ASCEA). If you are not listed as a Shared Governance Group, the Chair, Vice-Chair or Admin Assistant can update.

Config

The config is used to define term limits, positions and membership inside of a group.

Config Information includes:

• Key, Sets rules for terms or group requirements
• Value, currently set
• Actions

Config options are created by the Appointments and Elections Committee (AEC) or Academic Staff Committee for Elections and Appointments (ASCEA). If you are not listed as a Shared Governance Group, the Chair, Vice-Chair or Admin Assistant can update.

MS Teams Connection

If this connection is made, the membership of the group will be pulled from the Dashboard and pushed to the MS Teams channel so that you only need to manage permissions in one location.

This may be useful when your group has students or members that change often.

• Click "New Teams"
• Select the Teams channel from the dropdown
• Click "Create"

*This section is optional and NOT required.