PASS - Generating the "What-If" Academic Advisement Report (What-If AAR) - PDF Version - via Classic PASS (Staff)

Summary

Instructions for generating a What-If Academic Advisement Report via Classic PASS.

Body

1. Log into PASS.

2. From your homepage, click on the NavBarNavBar

3. Then click Menu

4. Go to Academic Advisement - Student Advisement - Request Advisement Report.

5. Select the Add a New Value tab – enter an ID, and select the report type SSWI.  Click Add.

Request Advisement Report

6. The Report Date should be the current date.  The As of Date should remain 01/01/3000.  

7. Check the box Use Career Simulation (1), then click View/Change the Career Simulation (2)

Check box then click View/Change

9. Click Copy Current Program to bring in the student's current program and plan information.  If the student has more than one active program and/or plan, that will come in as an additional row.  (The screenshot below shows the student has two plans, so it says 1 of 2 on the plan level. To see the second major, click the arrow directly to the right to move to page 2.)

NOTE: For Pre-Matriculated students, who are still with Admissions, and do not yet have a Program/Plan on the Student Records side, this copy will not work.  The What-If can still be generated, but the values will just have to be added manually.
Copy Current Program

10. Changes may be made to the student program/plan (see below), allowing an AAR scenario to be generated, using the What-If course previously added, if applicable.  After you've added all of the program information changes, click OK

Note: All requirement terms should be the same across the program, plan and subplans.

Program What If Data

Scenario Examples:
Catalog Year Change

a.  Current students may try moving up Fall catalog years from their admit term, but may not choose a Fall catalog prior to their admit term.  (Spring admits follow the most recent previous fall catalog requirements.)

b.  Update all terms, including the term in the Career Requirement Term, [Program] Requirement Term, [Plan] Requirement Term, and [Subplan] Requirement term, if applicable.  Students may not be in more than one catalog at the same time.

c. If you make a mistake, just Copy Current Program again to start over.

d. Click OK at the bottom of the page when you are done.

Program Change - Plans (Majors) belong to a particular college/campus, in a parent-child relationship.  To add or change a major, the student must have that program. Minors can be added to any program.

a. Working top-down, update the Program, then the Plan, and choose a Sub-plan (Emphasis), if applicable.

b. If you make a mistake, just Copy Current Program again to start over.

c. Click OK at the bottom of the page when you are done.

Program Addition/Removal

a.  Working top-down, add the Program (College), the Plan (Major and/or Minor), and choose a Sub-plan (Emphasis, Majors only), if applicable.  To add a plan that's outside of the current program, add a row by clicking the plus sign* at the program level, then work top-down again to add the plan and subplan.

*The plus sign corresponds with the level, for instance, an additional program (college) would be the top plus sign, another plan (major or minor) would be the middle plus sign, and an additional subplan (emphasis) would be the bottom plus sign. 

b. Working bottom-up, you may remove a row by clicking the minus sign** to the right.  At least one program row is required.

**Similar to the plus sign, the minus sign corresponds with the level, however, because of the parent-child relationship, if you delete a program (college) with top minus sign, that will also delete the plans and the subplans below. 

c. If you make a mistake, just Copy Current Program again to start over.

d. Click OK at the bottom of the page when you are done.

 
11. You may Add a What-If course.  This is when you’d also like to see what would happen if a student took a particular course. (Optional)

a. After clicking Add A What-If Course, a window will appear.

b. In the Course Search window, enter the Career, Term and Subject of the course.

c. Click Execute Search

d. Search the list provided for the course and click on the box to the left to select it.  (To cancel, click Return at the bottom of the window)

e. Enter the expected grade.  If the course is a variable unit course, enter the credits.

f. If another course needs to be added, click Add a What-If course again and repeat the steps above.

g. To delete a course, click the minus sign to the right.

h. Save.

 
IMPORTANT: If the only scenario being generated is adding a What-If course, and no changes are being done to the program, the program information still needs to be copied or the What-If will not generate.  Click View/Change the Career Simulation, Copy the Current Program and click Ok.  (For Pre-Matriculated students, the program information will have to be manually added to generate a What-If for a course scenario.)
 
12. Click Process Request.

13.  This view is the Classic HTML Version of the student's What-If AAR.  Click View Report as PDF. This may take several seconds.  If your report does not come up, be sure to check your pop-up blocker.

14. This view is the PDF Version.  The top of the PDF will be titled "Student Self Service What-If Report" and directly beneath, "Career Simulation Report - CAUTION: INCLUDES WHAT-IF COURSES", as to not be confused with the regular AAR or the Planner AAR.  What this means is the What-If AAR includes courses that you entered as a Course Scenario and also courses in progress, so if you never enroll in the What-If course, or if drop or fail an in progress course, a Requirement Group may no longer be fulfilled, so it's important to check your regular AAR every term.

what if header

When you open the PDF version, you see requirements are grouped together.  They are called Academic Requirement Groups.  Academic Requirement Groups that to not have a red asterisks to the left and has "Satisfied" in black, bold print, are completed.  

PDF satisfied

Academic Requirement Groups that are not complete are noted in red.  Look for a bold, red asterisk * to the left and also Not Satisfied

15. Each Requirement Group may contain one or more Requirement, which are indented below the Group.  The requirements turn Satisfied as they are fulfilled, but the * will not go away on the Requirement Group until all of the Requirements under that Group are Satisfied.  

16. The Requirement Group or Requirement will contain details below on how to fulfill it.  As you begin to fulfill the requirement, courses you took will appear and the details will reflect how much closer you are to fulfilling the requirement.  (Term taken and Grades earned will appear as well.) Your goal is to have no red on your AAR. Type refers to how the course was taken, including EN (Enrolled at UW-Platteville), TR (Transfer), TE (Test) or WH (What-If).

Remember: A requirement group will look Satisfied on the What If AAR if projected to be fulfilled with in progress and what-if courses.  Look at the chart below the requirement to see what is fulfilling it.  For What-If courses, the type will be "WH".

Not Satisfied

what if course scenario

NOTE: To see how all of your collapsed Requirement Groups were fulfilled once completely Satisfied, you must look at the HTML version. See below for a link to that KB. 

17.  Your course history will be listed at the end of your AAR.  This will contain all transfer, test out, in-progress courses, and even the What-If courses.  It also notes any repeats taken or being taken.

If you have any questions about your What If AAR, check with your advisor or contact the Registrar's Office at registrar@uwplatt.edu or 608-342-1321.

Details

Details

Article ID: 6540
Created
Fri 7/21/23 4:51 PM
Modified
Wed 1/10/24 5:17 PM

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