Overview
Description
Student Enrollments
Student enrollments are triggered through PASS, which updates nightly. Manual enrollment of students is not allowed in courses offered for credit.
Student Employee Enrollments
A course instructor, director, department chair, or program coordinator can request the enrollment of a student worker who has completed their annual FERPA training. Roles that can be assigned to student workers are limited to the following:
- Grader: Graders see the class list and are able to grade assignments.
- TA: Able to edit content in the course but does not see grades.
- TA/Grader: Able to edit and grade.
Note: Students should self-enroll in FERPA training and complete the training before you submit this form. FERPA training is verified before enrollment, and student employees who have not passed the training will not be enrolled.
Faculty/Staff Enrollments
The official instructor of record is enrolled through PASS. Only a director, department chair, or program coordinator can request additional staff or faculty members be enrolled in a course. The requestor will be asked to identify the reason that this enrollment is needed. The reason must align with the academic interest of the students who are enrolled in the course. The roles that can be assigned to staff and faculty include:
- Observer: Sees content but not student roster or grades.
- Teacher: Same permissions as the course instructor.
- Facilitator: Cannot edit course content but is able to grade and participate in the course.
- Teacher Reviewer: Can interact with the student and access student grade information but cannot add or edit content.
- Grader: Graders see the class list and are able to grade assignments.
- TA: Able to edit content in the course but does not see grades.
- TA/Grader: Able to edit and grade.
For more information on roles, see Canvas – Course-Level Roles Descriptions
Information needed for Request to be Completed
- Requestor
- Requestor's Title (Instructor, Director, Department Chair, Program Coordinator)
- Instructional Course Name
- Instructional Course SIS ID (To find this code in Canvas, navigate to Settings - Course Details. Copy/paste the SIS ID)
- Name of the person to add
- Email of person to add
- Status of person to be added
- Type of access / role
- Reason for enrollment
How to get this Service
Click the Request Services button and completed the associated form.
Eligibility
A course instructor can request that student employees be added to their course. Only the director, department chair, or program coordinator who oversees a course can request that additional staff or faculty members be enrolled in a course. When additional staff or faculty are requested, the requestor will be asked to identify why the enrollment is needed, and how it aligns with the academic interests of the students who are enrolled in the course.
Service Owner
Digital Learning Environment
Cost
There is no cost associated with this service.