Reserving U-Record Studio

Where is the U-Record Studio located and who can use it?

The U-Record Studio is located at 103 Karrmann Library. It is available for use by faculty, staff, and students at UW-Platteville. Bring your script or PowerPoint slides and a USB flash drive. Stop at the ITS Help Desk to get the key, and you will have all you need 

How do I reserve the U-Record Studio and how long can I reserve it for?

Follow the instructions below to reserve the U-Record Studio. There is no time limit on how long you can reserve the U-Record Studio. However, note that an 8GB Flash Drive will hold up to the equivalent of 4 hours of video time.

Using Outlook desktop client - Option A

1. Within Outlook, create a calendar event by selecting New Appointment/New Meeting
   
2. Click Scheduling Assistant. (Make sure to select your desired start and end time.)
   
3. Click Add Rooms. A list of available rooms will appear in alphabetical order.
    
4. Type "u-record" and click Go. If the U-Record Studio appears in the list, double-click it so that it appears at the bottom, and click OK. 

   Note: If the U-Record Studio does not appear in the list, it is not available to reserve.  You will need to pick an alternate time.  If you inadvertently book the studio when it is not available, you will get an auto-reply stating your reservation is declined.

   
5. Select the Meeting tab at the top (next to Scheduling Assistant).
6. Enter your first and last name as Title.
7. Click Send. You will receive an email confirmation that the reservation has been accepted.

Using Outlook desktop client - Option B

1. Within Outlook, create a calendar event by selecting New Appointment/New Meeting
   
2. Click Scheduling Assistant. (Make sure to select your desired start and end time.)
   
3. In Scheduling Assistant, in the left panel under Resource, select Add Resource.
4. Type "u-record" and select U-Record Studio from the menu.
   

   NOTE: If the U-Record Studio does not appear in the list, it is not available to reserve.  You will need to pick an alternate time.  If you inadvertently book the studio when it is not available, you will get an auto-reply stating your reservation is declined.

5. Select the Meeting tab at the top (next to Scheduling Assistant).
6. Enter your first and last name as Title.
7. Click Send. You will receive an email confirmation that the reservation has been accepted.

Using Outlook Web App (OWA)

To use Outlook web app, go to the Pioneer Portal at https://portal.uwplatt.edu and select Email to log into your Office 365 account.

1. Within Outlook calendar, create a calendar event by selecting New event. Select your desired start and end time for the reservation.
   
2. Select the Scheduling Assistant tab.
    
3. Select Add a room.
    
4. Open Room Finder and scroll to U Record Studio.  Double-click to select it.
   

   NOTE: If the U-Record Studio does not appear in the list, it is not available to reserve.  You will need to pick an alternate time.  If you inadvertently book the studio when it is not available, you will get an auto-reply stating your reservation is declined.

5. Enter your first and last name in the "Add a title" field.
6. Click Send. You will receive an email confirmation that the reservation has been accepted.
    

Need help?

If you have questions, please contact the ITS Help Desk at 608.342.1400 or helpdesk@uwplatt.edu.  You may also visit the Help Desk on the first floor of the Karrmann Library.