Policy: Missing Student Notification Baraboo Sauk County Campus

UNIVERSITY POLICY: Health & Public Safety
Missing Student Notification Baraboo Sauk Campus

HISTORY

REASON FOR POLICY

The purpose of this policy is to ensure UW-Platteville’s compliance with the requirements of the Clery Act. Any changes in the Clery Act requirements will supersede the relevant provisions of this policy. 

POLICY STATEMENT

The University of Wisconsin-Platteville maintains guidelines for keeping the community informed about safety and security matters on campus and maintains compliance with applicable features of the Clery Act (20 USC 1092(f)). 

PROCEDURES

If  a student is reported to have been missing for more than 24 hours the University will notify the proper authorities within 24 hours of the determination that the student is missing, including:

• For students under the age of 18 and not emancipated: the City of Baraboo Police Department, confidential contact (if provided by the student), and the parent/guardian.
• For students who are over the age of 18: the City of Baraboo Police Department, and the emergency contact or confidential contact (if provided by the student).

Students are highly encouraged to complete the emergency contact information in their PASS account. In addition, students are encouraged to provide a confidential contact on the Residence Life Personal Data Form, in the event they were to go missing. Students have the ability to add, update, and change both of these contacts. For the emergency contact, students can access their PASS accounts. For the confidential contact, students can request their Personal Data Form from the Resident Assistant or Resident Director. This information is private and will be accessible to authorized campus officials( Residence Life Staff, Dean of Students Office Staff, and the Office of the Registrar staff) and only be disclosed to law enforcement personnel in furtherance of the missing person’s investigation.

Any time anyone believes that a student is a threat to themselves or others; they should contact the City of Baraboo Police (911 or 608.355.2720), immediately. If they want to report that a student is missing they can either contact the Student Life & Activities Coordinator (608.355.5252) or they can complete the online form at https://go.uwplatt.edu/missing-student-notification-report, immediately.  Anyone can complete this form any time they believe a student has been missing for more than twenty-four hours.

Missing Student Notification Procedure

If any University Official, including Resident Assistants, is approached by anyone regarding a student missing, for a minimum of twenty-four hours, that official should help them determine if the Missing Student Notification Form should be completed.

Here are some questions that may be of assistance:

• Do they believe the student is a threat to themselves or others?
• Has the student been missing for a minimum of 24 hours?
• Have you contacted the location/place they had most recently been?
• Have you tried to contact them through various means? e.g. cell phone, text, email, Facebook, etc.?
• Have you contacted other friends or relatives who may know where they are?

Upon receiving information about a missing student, University Officials should contact the Student Life & Activities Coordinator and their Resident Hall Director and/or the Resident Hall Executive Director, if living in the residence halls, immediately. The Student Life & Activities Coordinator will determine if a student is "deemed missing" and within twenty-four hours follow appropriate procedures, including contacting the City of Baraboo Police, either the parent/guardian, or the emergency contact provided by the student, as defined above.

RESPONSIBILITIES

Senior Leader: Provost and Vice Chancellor for Administration & Finance
Responsible University Official: Chief of University Police
Policy Owner: Administrative Director for the Baraboo Sauk County Campus
Policy Contact: Clery Coordinator

CONTACTS

RELATED DOCUMENTS

Policy: Clery Compliance Act: 

APPENDICES

None.