University Policy: Human Resources
UNIVERSITY POLICY
Date Revised: 2022
Date Effective: 2017
Responsible University Official(s): Vice Chancellor for Administration & Finance
Policy Owner: Chief Human Resources Officer
Policy Contact: HR Manager - Talent Management
REASON FOR POLICY
To provide consistent expectations for the position of positions with a commitment toward open recruitment.
SCOPE
All classifications of employment.
DEFINITIONS
Interim Appointment: An appointment to a position that is not permanent in nature but is intended to provide short term coverage due to a vacancy.
Internal Recruitment Eligibility: recruitments that are open to active UW-Platteville employees only
Project Appointment: an appointment for which the need is project-based and there is an established probable date of termination
POLICY STATEMENT
Open position recruitments are required to be posted for the determined amount of time to ensure equal opportunity for all interested candidates (on and off campus). All recruitments must include an on-campus interview. Phone/Skype interviews are encouraged as initial interviews.
PROCEDURES
| |
Recruitment
Required |
Required Minimum Days
to be Posted |
Recommended Search
Committee Size |
Forum
Recommended |
*Internal Campus
Recruitment |
University Staff
Temporary |
Optional |
7 Calendar days (if posted) |
At discretion of hiring supervisor |
No |
Eligible |
| University Staff Project |
Recommended |
14 calendar days (if posted) |
2-3 |
No |
Eligible |
University Staff
Permanent |
Yes |
14 calendar days |
2-3 |
No |
Eligible |
Academic Staff
Project** |
Recommended |
14 calendar days (if posted) |
3-5 |
No |
Eligible |
Academic Staff
Permanent |
Yes |
14 calendar days |
3-5 |
No |
Eligible |
| Faculty |
Yes |
30 calendar days |
5-7 |
Yes |
No |
| Director Level and Above |
Yes |
30 calendar days |
5-7 |
Yes |
No |
| Limited |
Discretion of the Chancellor |
Discretion of the Chancellor |
Discretion of the Chancellor |
Discretion of the Chancellor |
Discretion of the Chancellor |
*Internal Recruitment Eligibility – these recruitments are welcome when there is a sufficient applicant pool within the active employees on the University of Wisconsin-Platteville main and branch campuses. All three campuses are to be included in Internal Recruitments. Must be posted for 7 calendar days.
**Academic Staff Project – will be used on a very limited basis. Academic Staff Project per UWSA is treated as an Academic Staff employee. Review UWSA Policy for Job Security and Layoff.
Waiver Positions – initial position will be posted “blindly” for individual to apply.
Interim Positions – interim roles at Director level and below are intended for a maximum length of one year.
RESPONSIBILITIES
Position/Office: Talent Management Team / Human Resources
Responsible for maintaining consistency and holding hiring managers accountable for compliance with this policy.
Position/Office: Hiring Managers / All Departments
Responsible for understanding and compliance with this policy.
CONTACTS
Those designated to receive questions and feedback on the policy.
RELATED DOCUMENTS
UW System Administrative Policy 1251: Appointment Terms and Designation of Positions
UW System Administrative Policy 1202: Equal Employment Opportunity
UW System Administrative Policy 1250: Job Security
UW System Administrative Policy 1275: Recruitment Policies
UW System Administrative Policy 1256: University Staff Temporary and Project Appointments
HISTORY
2017
2022
SCHEDULED REVIEW
June 2025