PASS - Advisee Roster, Grade Roster, Class Roster Notify Button (Staff)

How to use the Notify Button in PASS

The Notify button on the self-service pages provides a mechanism to send an email to a select group of student/advisees or all students/advisees. This functionality is available to both instructors and advisors on the Advisee roster, Class roster and Grade roster.

Selecting Students:

To select a group of students on a roster:

  1. Display the advisor, class, or grade roster.
  2. Place a check mark in the Notify box associated with the students to whom you want to send an email.
  3. Scroll to the bottom of the page and click Notify Selected Advisees or Notify Selected Students button.
  4. IMPORTANT - The Notify All Students button will include all enrolled students, including those in the status of Withdrawn.  To exclude students in Withdrawn Status:
    1. Click Select All
    2. Uncheck the box to the left of Withdrawn Students (See Grade Basis Column)
    3. Click Notify Selected Students

To select all students on a roster:

  1. Display the advisor, class, or grade roster.
  2. Scroll to the bottom of the page and click Notify Listed Advisees or Notify All Students button.
  3. IMPORTANT - The Notify All Students button will include all enrolled students, including those in the status of Withdrawn.  To exclude students in Withdrawn Status:
    1. Click Select All
    2. Uncheck the box to the left of Withdrawn Students (See Grade Basis Column)
    3. Click Notify Selected Students

Sending Notification:

After clicking the Notify Selected Advisees, Notify Listed Advisees, Notify Selected Students or Notify All Students button the system displays the Send Notification page.

  1. Verify the email is being sent to the correct individuals. The email will be sent to the individual’s Office 365 email account.
  2. After completing all fields on the Send Notification page, click the Send Notification button.
Notification fields with a description of their purpose
Field Description
To

The campus email address of the individual sending the email.

NOTE: Emails are only sent to the individuals campus email address.
CC (carbon copy)

Enter the email address of those individuals who are publicly included in the email.

NOTE: If the sender wants the email sent to their Office 365 email address, enter your campus email address in the CC field.
BCC (blind carbon copy)

The campus email address of those students selected on the advisor, class or grade roster page.

NOTE: Emails are only sent to the individuals campus email address.
Subject Enter the topic or a brief description of the email.
Message Text Enter your email message.

 

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