PASS CX - Import Class Schedule From PASS CX Into Outlook Calendar

NOTES:
This process does not result in a “live” sync; meaning, if you change your schedule in PASS, the change will not be reflected in Office 365 automatically.  You may handle changes by going to Office 365 and deleting or adding a course to the your calendar manually.

You will need to repeat the process for each new term (fall, winterim, spring, summer).

The iCal will contain your calendar data from week/term you are viewing and everything going forward.  For example, if you have summer and fall classes, and you open the calendar in the summer term, your schedules for summer and fall should populate in Office 365. If you open PASS in your fall schedule, only your fall schedule will populate.  If you attempt to create the iCal from a term in which there are no classes, you will receive a message saying there is no information.  Simply arrow forward to a week with classes and try again.

TO EXPORT THE ICAL FROM PASS CX AND ADD TO YOUR CALENDAR USING OUTLOOK DESKTOP CLIENT

1. Log into PASS.
2. Student accounts continue to Step 3. All other accounts, click on the Campus Experience tile (or click the Campus Experience icon under the Navigator menu).
3. Click Schedule from the Dashboard menu.
4. Click Download (.ics).
5. Select the term from the drop down for the schedule to be downloaded, e.g. Fall 2022 NOTE: At this point, browsers will react differently. However, you should find the file in your Windows directory under Downloads.
6. Open the downloaded file. If you have Outlook desktop client, it will open automatically and a dialogue box will appear.
7. From the dialogue box
   1. Select Import to add your classes to your default Calendar; your classes will display as free/busy times for others.
   2. Select Open as New to create a secondary calendar for your eyes only; events on a secondary calendar are not reflected in free/busy times for others.

Your schedule should be visible in Outlook. The calendar will sync with your cloud account, so it will be visible wherever you access your campus email. Keep in mind if classes haven't started yet, you will need to move to the appropriate week to view the classes have been added.

TO EXPORT THE ICAL FROM PASS CX AND ADD TO YOUR CALENDAR USING OUTLOOK WEB APP

1. Log into PASS
2. Student accounts continue to Step 3. All other accounts, click on the Campus Experience tile (or click the Campus Experience icon under the Navigator menu).
3. Click Schedule from the Dashboard menu.
4. Click Download (.ics).
5. Select the term from the drop down for the schedule to be downloaded. NOTE: At this point, browsers may react differently. You can always find your file in the Windows directory under Downloads.
6. Open your Office 356 Outlook Web App account to the calendar.
7. Click "Add calendar" from the calendar's left-side navigation pane.
8. Select "Upload from file" on the left. A dialogue box will appear.
9. Browse to find the downloaded file.
10. Select your default "Calendar" if you want the schedule to be included in free/busy times.
11. Click Import.
     

Your schedule should now display in Outlook Web App. The calendar will be visible wherever you access your campus email. Keep in mind if classes haven't started yet, you will need to move to the appropriate week to view the classes have been added.

Need help?

If you have questions, please contact the ITS Help Desk at 608.342.1400 or helpdesk@uwplatt.edu.  You may also visit the Help Desk on the first floor of the Karrmann Library.