PASS - Submitting Final Grades (Staff)

IMPORTANT: You have the option to sync your Canvas gradebook to PASS. Before running the sync process in Canvas, confirm that you have an open Final Grade roster type by following these instructions up to step #7. Then follow the Canvas Grade Passback instructions.

If you opt to sync Canvas grades with PASS grades, after you have successfully completed the sync, continue with these instructions starting at #8 to save at Ready for Review.

  1. Log into PASS.
  2. From the PASS Faculty/Advisor Homepage, select the Instructor WorkCenter tile, which will default to the My Schedule page.

    The Instructor WorkCenter tile is found on the Faculty/Advisor Homepage

  3. Confirm the appropriate term is selected. If not, click Change Term.

    An arrow is pointing to the Change Term option in the Faculty Center.

  4. Select the correct term and click Continue. 

    Arrows point to the Term option and the Continue button.

  5. Select the grade roster icon to the left of the class information.

    An arrow is pointing to the Grade Roster icon - click to enter grade roster.

  6. Make sure to select Final Grade and not Mid-Term Grade in the grade roster type drop down.
    The Grade Roster Type field is highlighted. It should be set to Final Grade.
    IMPORTANT: Instructors/Faculty have the option to sync your Canvas gradebook to PASS. Before running the sync process in Canvas, confirm that you have an open Final Grade roster type by following these instructions up to step #7. Then follow the Canvas Grade Passback instructions found at https://go.uwplatt.edu/canvas-grade-passback. After you successfully sync Canvas grades with PASS grades, continue with these instructions starting at #8 to save at Ready for Review.
     
  7. Make sure you grade all students. If the student earned an F due to non-attendance, change the grade to an X in PASS*. *Use a grade of 'X' if a student has failed a course due to non-attendance (i.e. stopped attending but did not withdraw). With alternate delivery, you can use your own judgement of non-attendance. If you held Zoom meeting and the student did not participate, that could be one indicator. If the student simply had no further communications with you and did not submit any assignments, that is another indicator.
  8. Save often at the status of "Not Reviewed" while entering grades so you don’t lose anything if you get interrupted, and saving at this status will not lock your roster. Once you are finished grading click save, switch the approval status to "Ready for Review" and click save again. As of Spring 2017, the following error message will appear for Final Grade Rosters, when there is one blank grade (for enrolled students only, not dropped):
    This blank grades message displays if there is a blank grade.
  9. All enrolled students must have a grade before the grade roster can be posted. Change the approval status back to Not Reviewed, save, enter the grade, and switch back to Ready for Review and save again. 
  10. If you have changes to make after you change the approval status to Ready for Review, but before grades are officially due, contact the Registrar's Office to switch the status back to Not Reviewed or submit a change of grade form.
After submitting grades students will not see them in PASS until the Registrar's Office post grades for students.

Need Help

PASS grading questions? Please contact the Office of the Registrar at 608.342.1321 or registrar@uwplatt.edu.

Canvas grade passback questions? Please contact ITS at 608.342.1400.

Print Article